Exhibitor Information

 Forum floor plan
Exhibition floor plan

Venue, Set-up and Dismantling

  • Exhibition will be held in the Conference Foyer and Sary Arka 2 Hall from 9 am on 19 April until 6 pm on 20 April at the Radisson Hotel, Astana (Sary – Arka Str, Astana, 010000, Republic of Kazakhstan).
  • Exhibitors will be allowed to set-up between 6 am and 8 am on 19 April or between 6 pm and 10 pm on 20April
  • Exhibitors will be able to dismantle the booths after 6 pm on 20 April

Delivery details and storage

Contact person:

Please address all shipment to Ms. Diana Valeyeva, Meeting and Events Coordinator
Radisson Hotel, Astana Sary-Arka Street 4, 010000 Astana, Kazakhstan
T: +7 7172 67 00 52, D: +7 701 897 24 56

  • Please note that hotel and Forum Organisers are not responsible and cannot assist with transportation and customs clearance of the exhibitor’s goods and valuables.
  • Prior to arranging shipping of the goods to Astana, local and international exhibitors are strongly recommended to seek advice on custom clearance fees and procedures from the recognised shipping and customs agents.
  • Due to limited storage facilities at the Hotel, exhibitors and contractors are advised to bring their own bulky items such as flat screens, furniture, flowers, etc. no earlier than 18 April or arrange storage and safe keeping independently.
  • All foreign nationals are required to have business or tourist visas to enter Kazakhstan. Please read further.

Standard booth set-up

  • Standard panelled booths will be constructed by the Fair Expo (official exhibition contractor).
  • Exhibition shells will be provided with square (0.7 by 0.7 m) table, 2 chairs, 2 spot lights, waste basket and 220v power extension lead.
  • Each booth depth is 1.5 m, therefore booths will be constructed from 2 different sizes of panels: 1 m wide by 2.5 m high and 0.5 m wide by 2.5 m high).
  • Floor space within the standard booth area will be covered with carpet.
  • Exhibitor can exhibit within the booth roll-up or pop-up banners (subject to booth dimensions).
  • Additional equipment can be hired by the exhibitor from Fair Expo or from an independent contractor.
  • Monochrome Company Name on the standard booth facial board will be produced by the Fair Expo in English only in dark blue colour. If you would like a different colour, company name in Russian in addition to English and/or your company logo it can be ordered from the Fair Expo at additional cost (please refer to their price list).
  • Exhibitors are responsible for their own booth’s design, content and banners. Assistance with booth design and marketing materials printing can be provided at additional cost.

Table top set-up

  • Table tops will be set-up in the Sary Arka 2 and Foyer (main Exhibition Hall subject to space availability)
  • The table will be provided with two chairs
  • Exhibitor can exhibit within the space provided roll-up or pop-up banners up to 2.5 meter wide
  • 220v power extension lead and power can be provided on request
  • Additional equipment can be hired by the exhibitor from Fair Expo or from an independent contractor.

Information for the Forum Catalogue

The following information will be published by the Organiser on the Forum’s website and in the printed catalogue:

  • Company logo (to be provided in eps format). Please refer to the Artwork submission terms
  • Company name
  • Brief Company profile (up to 150 words in both – English and Russian).
  • Exhibitors who have booked exhibitor option 3 are entitled to a complimentary full page advert in the Forum’s catalogue.
  • Other exhibitors can purchase advertising space in the Forum’s catalogue with 50% discount.


  • Exhibitors who have booked presentation at the Forum or MineTech Competition are required to submit presenter’s bio, photo and presentation slides before 2 April 2017
  • Presenters will be provided with the following equipment:  screen, projector, sound system, Russian-English simultaneous translation and enclosure of the presentation in the forum’s materials.

Registered participants and visitors

  • Exhibitor will be provided with the delegate admission to the Forum’s sessions, Master Classes, Coffee breaks, Lunches, Evening Drinks and Gala Dinner. Number of delegate tickets is determined in the Exhibitor terms.
  • Exhibitors can purchase additional delegate passes to the Master Classes or Forum with 50% discount.
  • Exhibitors can invite unlimited number of visitors to the exhibition (visitor registration on the forum website is required) and to presentation organised at the MineTech competition session.